What To Do During & Post Event

Below are the steps you should follow during and post event in order to get to get fully reimbursed.

After an event we expect ambassadors to complete a post event report so we know how effective the event was and to keep track of the ambassadors contributions to the DAO.

Once your event is approved we will add a "Post Event Report" template into your new event google drive folder. This report is divided into two main sections:

1. Event Success Report This will include a brief event summary, attendance metrics and KPIs report. Links to social medias posts from the event. Data on number of people onboarded to socials, Core Wallet, Avalanche Academy etc

2. Expense Report A comprehensive expense report, categorizing each cost (venue, catering, materials, etc.). Receipts and a detailed record of expenditures. Digital scans, photographs of receipts or screenshots of statements should be provided. Here you can include your c-chain address for reimbursement.

Reimbursement Once you submit your event and expense report along with all receipts included in the one single Google document to your google drive event folder, it will be reviewed. Once approved, the transaction will be requested on the DAO multsig wallet and will be signed within 48 hours. To add your "Post Event Report" to your shared Ambassador folder simply click; File > Add shortcut to drive > Select new shared event folder.

Note regarding unexpected expenses: Ensure all anticipated expenses are included in the initial proposal form to be approved by the Ambassador DAO team before incurring them. In the lead up to an event, some times unexpected expenses can occur. Inform the DAO member who approved your proposal before incurring these new expenses. All approved expenses will be reimbursed. Any expenses that have not been pre-approved or communicated to the team will not be reimbursed or examined on a case by case basis.