# What To Do During & Post Event

## Post-Event Reporting

After an event, we expect members to complete a post-event report so we know how effective the event was and to keep track of the member's contributions to the program.  Once your event is approved, we will add a "Post Event Report" template into your new event Google Drive folder. This report is divided into two main sections:

1. **Event Success Report**\
   This will include a brief event summary, attendance metrics, and a KPIs report. Links to social media posts from the event. Data on the number of people onboarded to socials, Core Wallet, Avalanche Academy, etc. Complete this [event recap form](https://avalancheteam1.notion.site/25e688ec20c48064a093dcf7c613c36b?pvs=105) within 48 hours of your event.<br>
2. **Expense Report**\
   A comprehensive expense report, categorizing each cost (venue, catering, materials, etc.). Receipts and a detailed record of expenditures. Digital scans, photographs of receipts, or screenshots of statements should be provided. Here, you can include your c-chain address for reimbursement.<br>

## Reimbursement&#x20;

It will be reviewed once you submit your event and expense report, along with all receipts included in a single Google document to your Google Drive event folder. Once approved, the transaction will be requested on the Team1 multsig wallet and will be signed within 48 hours. To add your "Post Event Report" to your shared Team1 member folder, simply click File > Add shortcut to drive > Select new shared event folder.

### Note regarding unexpected expenses:

*Ensure all anticipated expenses are included in the initial proposal form to be approved before incurring them. Sometimes, unexpected expenses can occur in the lead-up to an event. Inform the Team1 member who approved your proposal before incurring these new expenses. All approved expenses will be reimbursed. Any expenses that have not been pre-approved or communicated to the team will not be reimbursed or examined on a case-by-case basis.*<br>

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